SCRIBE Release Notes 2018.2.0

Updates to Marking Period Details

Marking period details on the Student – Enrollment tab are now editable by marking period.  Previously, editing was done per marking period detail across all marking periods.  This required the user to edit each marking period detail one at a time.  Editing by marking period allows editing of all marking period details for a single marking period.

To edit the marking period details, click on the edit icon now located in the marking period header column.

The marking period detail edit form allows editing of all marking period details for the selected marking period.

In addition, the marking period details export has been updated to return all students and not include blank marking period records.  If there is no marking period data for a given student, the student will be included in report and simply show no data in the marking period detail columns.

Updates to Course Enrollment/Grades

Course enrollment/grades on the Student – Enrollment tab are now editable by marking period.  Previously, editing was done per course across all marking periods.  This required the user to edit each course one at a time.  Editing by marking period allows editing of all courses for a single marking period.

To edit the course, click on the edit icon now located in the marking period header column.

The course/grades edit form allows editing of all courses for the selected marking period.

In addition, the Student Transcript export has been updated to return all students.  If there is no course/grades data for a given student, the student will be included in report and simply show no data in the course/grades columns.

Student Details – Texting Consent Form and Research Assent Form fields added

Two new data elements have been added to Student Details – Texting Consent Form and Research Assent Form.  These new fields have the same possible values as the existing Student Release Form Status – Yes, No, No Form on File, and Unknown.

  • Student Enrollment Export has been updated to include these two new fields.
  • Address and Permission Form Status report has been updated to include these 2 new fields.
  • General SCRIBE Lookups report has been updated to include the available look ups for these two new fields.
  • Student Enrollment and Student Update Imports have been updated to allow for importing of these 2 new fields. Please contact support if you need to import these new fields so your custom import configuration can be adjusted.

Reports and Exports

  • Activity Summary Export – Added new Districts column.  Shared service total hours and activity per participant is no longer being multiplied by number of schools associated to service.
  • Incomplete Demographic Data Summary – Removed retained in grade. Added birth date.
  • Incomplete Demographic Data Details – Removed retained in grade. Added birth date.
  • Student Course Type Completion (Credits Per Term) – created evaluator version.
  • Student Course Type Completion – created evaluator version.
  • Student Course Type Completion (Split Course) – created evaluator version.
  • Course/Grades Lookups – updated standard course list to sort by standard course name.
  • Staff List – Should now report the correct include in indirect costs value.
  • FPR Demographics Summary – School Year Range filter is now required and is being properly validated.

Other Defect Fixes and Improvements

  • Match Tracking Search – fixed some minor issues with the match tracking search criteria as it pertained to date ranges.
  • Added Totals row to Match Tracking tables in SCRIBE.
  • Report menu – if there is no reports to show for a report group, that report group will no longer be shown in the reports menu.
  • Fixed other minor defects and added other minor performance improvements.

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